CloudVO Resource Center


6 Telltale Signs It’s Time to Update Your Coworking Space Website

May 9, 2022

When looking for coworking space, potential members have an increasing number of options to choose from. So it’s essential that your flexible office website catch—and keep—the attention of people browsing for a workplace, including easy access to meeting rooms, virtual office plans, mail services, event space etc. If potential members encounter a website that is […]

Five Quick & Easy Tips to Crush Coworking Space Tours

March 14, 2022

When giving a tour of your flexible office space, keep in mind that it takes as little as seven seconds to make a good first impression.  In this resource for coworking space operators, we break down the art of touring a potential coworking space member into five important steps. Keep reading to learn the “must-do’s” […]

Best Practices for Lease Negotiations for Coworking Operators

January 14, 2022

Our team at CloudVO authored this white paper drawing on lease negotiations from our sister company, Pacific Workplaces, a multi-location flexible office space provider based in the San Francisco Bay Area. The Best Practices shared in this report are based on the experiences of Pacific Workplaces Principals accumulated during several dozens of lease agreement negotiations […]

Meeting Room White Paper 2021

December 8, 2021

The CloudVO 2021 Meeting Room White Paper is here! We’ve conducted this survey since 2015 and are excited to make this most recent version available to you. This survey analyzes Day Office and Meeting Room pricing, utilization rates, and revenue. It is a high-level summary of considerable data and analyses collected and performed in Q2/Q3 […]

Email Marketing Strategies for Coworking Space Operators to Thrive

November 9, 2021

The pandemic has changed expectations when it comes to what people crave from a digital experience, including the way we consume emails.  However, the basic concept behind email marketing is to send the right message to the right people at the right time.  How do we accomplish this as coworking space operators?  Take a look […]

Instagram Reels for Coworking Space Operators

October 8, 2021

Instagram (IG) is really favoring video reels right now, so if you haven’t jumped on the bandwagon, it’s time to lean into the trend. The more video content you have, the larger your chances that IG will pick-up your work so you can expand your reach. Did you know that unlike IG Stories, Reels can […]

Coworking Space Marketing Strategies for Your Covid-Conscious Customers

September 15, 2021

Flexible office space providers have focused on simply surviving the past 18 months.  Covid’s impact has forced us to make adjustments to the services we offer and our branding strategy.  Now is the time for space operators to take inventory of your marketing tool kit.  Here are a few best practices to ensure you have […]

10+Communication Tools and Platforms to Help Coworking Space Operators Maximize Efficiency

August 3, 2021

When it comes to resources for workspace operators, tools and platforms that streamline the daily to-do’s and allow you to easily stay connected to your member community are invaluable.  Here are 10+ tools and platforms to help coworking space operators run their workspaces more efficiently. 1. Internal Communications Platform Internal communication tools and platforms are […]

When looking for coworking space, potential members have an increasing number of options to choose from. So it’s essential that your flexible office website catch—and keep—the attention of people browsing for a workplace, including easy access to meeting rooms, virtual office plans, mail services, event space etc.

If potential members encounter a website that is slow, sluggish, non-intuitive, confusing to navigate or lacking essential functionality, they will leave and move on to another one.

It’s easy to set-it-and-forget-it when it comes to your coworking space website, but it’s important to revisit and update it regularly to turn casual web searchers into leads, customers and members. Here are six telltale signs that it’s time to update your flex office website.

Pages load slowly

You have a few seconds to catch peoples’ attention with your website. Searchers have lots of options and will take any excuse to click away from your site.

If your pages take more than three seconds to load then your website speed is an issue. As CloudVO Marketing Manager Kim Seipel explains, “Users expect fast loading times. If your pages take too long to appear, it creates a poor user experience and a bad first impression for your brand.”

Seipel adds, “Most users will simply give up, move on to the next site, and probably never come back.”

Google’s algorithm uses load speed as a metric for mobile search rankings, so if your pages are too slow to load, your site will suffer the consequences.

Pro tip: Google has come up with Lighthouse – an open-source, automated tool that can help you improve website speed quality.  Lighthouse comes pre-loaded along with the Chrome browser, enabling even a non-technical user to check the page speed experience of a website. 

Your site isn’t mobile friendly

It’s no longer acceptable to have a website that renders well on a desktop or laptop, but falls apart (or becomes a user nightmare) on mobile. Everyone uses mobile devices to research, shop and purchase workspace offerings, so your website has to serve them.

Make sure your site is mobile responsive, meaning that it will detect the visitor’s screen size and orientation and change the layout accordingly.

“A mobile responsive site will look just as good on a smartphone as it does on a desktop,” says Seipel. “People need to be able to use their fingers to scroll, move from page to page, and easily access buttons, links and calls-to-action from their mobile device. Google also now indexes the mobile version of any website and uses those metrics to rank your site, so it’s a must.”

Google suggests the following steps:

1. Visit Google’s guide to mobile-friendly sites. This page offers several ways to make your site more mobile-friendly, such as using software or a third-party developer.

2. Take Google’s Mobile-Friendly Test to see how optimized your website is for mobile viewing. You can test a single page on your site or several landing pages and see exactly how Googlebot views the pages when determining search results.

3. Use Webmaster Tools to generate a Mobile Usability Report, which helps identify any issues with your website when viewed on a mobile device.

CloudVO Blog 6 signs you need to update your coworking website and make mobile friendly

Your website lacks visual appeal

Website first impressions should be high priority. Visitors to your website are making snap judgements about your space and brand from what they see on your site.

Photos and images of your space and community should be high-resolution and reflect your workspace brand. Include a variety of images and be sure to include people in them. Visitors to your website want to see the space in use to see if it’s the right place for them.

Use images to break up large amounts of website copy, and make sure your text is easy to read and your site navigation intuitive. Site visitors should easily be able to identify all the services you offer without too many clicks. For instance, if you offer coworking memberships, virtual office plans, meeting rooms, and private office space, have separate areas on your home page for each service, with buttons that allow the user to quickly access the information they’re looking for.

List coworking space services clearly on website YourOffice USA

Your website is not optimized for SEO

If you’re not thinking about SEO (search engine optimization) in your website copy, start today. Google (and other search engines) can be powerful traffic drivers and vehicles to amplify your brand messaging.

SEO includes on-page target keyword usage and optimization, metadata, page names, URLs, content headlines, alt tags, internal and external links, H1-H6 tags, your calls to action, and a focused and distinct messages on each landing page.

This is all done in an effort to help search engines understand what your site is about and what services you offer so they can serve up the most relevant results to user queries. Create clear, focused, compelling, helpful content and website copy, and you’ll be well on your way to an optimized site.

SEO tools can be helpful in determining target keyword phrases and developing your SEO strategy. However, having a clear understanding of your target market and their challenges and goals is equally important. There are many extensions you can integrate into your website that will audit the on-page SEO items before you publish the pages. For example, Yoast SEO is fantastic. It’s a WordPress plugin that makes it very easy to complete all of the on-page SEO components that Google loves. SEMrush is another great tool. With any tool or plugin, you take the recommendations with a grain of salt.”

No clear next-step for site visitors

Once someone is on your website looking at your offerings and services, it’s essential that you provide a way for them to take the next step. For instance, can site visitors book a tour of your space through your website? This call to action is a powerful, yet low-commitment, way to get people into your space.

“We highly recommend you offer this functionality,” says Seipel. “There are a ton of scheduling software platforms, such as Calendly, which let visitors schedule tours of your space without having to send an email or call. With Calendly, you can pre-set blocks of availability so when a user books a tour, they can easily see open time slots available and schedule straightaway.”

 

Real time tour booking platforms for coworking space operators

Giving people an easy way to book tours saves time for space operators, improves the customer experience, and allows you to capture user information. As Seipel says, “Your website visitor just became a qualified lead since they booked a tour online.”

Your website lacks e-commerce capabilities

You would think e-commerce is a ‘no-brainer,’ but you would be surprised at the number of operators we come across who don’t offer users the ability to transact online. If your website does not allow users to purchase coworking memberships, virtual office plans, or reserve meeting rooms real-time, then you should consider an upgrade. People want instant gratification. If someone shopping for your services sees something they like or need, they want to be able to purchase it immediately. An effective website gives them an easy way to do so.

If your website spends the time to at educate users on the different types of memberships you offer, they should be able to buy what they need and checkout. E-commerce allows you to sell coworking memberships to a global audience 24x7x365.

Using Day Passes to Generate Leads Pacific Workplaces Coworking Membership Plans
Coworking Memberships for CloudVO Partner, Pacific Workplaces

Cross-selling or upselling should also be automated as you can provide suggestions or recommended add-ons for the buyer to consider once they are in the shopping cart. You can also leverage your e-commerce to gather data on your overall sales effectiveness, which then can be used to personalize future promotions or other service offerings. Another bonus to automating your e-commerce is that you save your community managers and other coworking staff members time. They can spend less time manually processing coworking membership purchases and focus on the important things like community building and member programming.

For more resources related to coworking space best practices for operators, join our global network of flexible workspaces. Listing is free!