CloudVO Resource Center

3 Ways Flexible Office Space Operators Can Prep their Meeting Room Business Post Pandemic

July 9, 2021

As we increase herd immunity with every Covid vaccination, we’re optimistic that flexible office spaces will start to see an upsurge in meeting room usage this summer.  Just about every business has formulated their return-to-work game plan and we’re sure this plan includes the need for meeting space, so coworking operators should be prepared!  Here […]

GMB Guidelines for Flexible Office Space Operators

June 1, 2021

Google has recently changed its guidelines for Google My Business (GMB) listings. To help, we’ve put together a simple infographic which highlights the latest updates, how they impact you and your members, and steps you can take to increase the chances of your members getting listed. Download this resource for tips on: Comunicating Google’s guidelines […]

How To Manage Customer Reviews for your Flexible Office Space

May 5, 2021

Customer Reviews Matter Online customer reviews serve as social proof and shape how people perceive your flexible office space brand. CloudVO actively monitors your customer satisfaction performance with our own customer surveys using Trustpilot, but also by collecting and publishing customer ratings collected by Google and Yelp for all CloudVO locations. Watch the short video […]

Pinterest Marketing Basics for Coworking Space Operators

March 15, 2021

Thinking about using Pinterest to market your coworking space? If you’re considering putting some stock into the idea, Pinterest can be a valuable visual search engine tool to showcase your brand. Here are some Pinterest marketing basics. Users come to Pinterest for inspiration making them very reponsive to brand content. E-commerce platform for online stores […]

Google My Business Best Practices for Coworking Operators

February 17, 2021

When it comes to online business directories, the most popular local listing is Google My Business (GMB). As a flexible office space operator, an optimized GMB profile is essential to your local SEO strategy as it makes

Why Your Coworking Brand Needs A Social Purpose

January 22, 2021

At nearly 68 million strong and the largest generation in the United States, Generation Z (born between 1997 and 2012 – end date can vary depending on the source) is estimated to become the largest U.S. consumer population. This means flexible office space operators

What Makes For A Best In Class Community Manager?

December 17, 2020

Recently, we shared in the congratulations to the nominees and winners of the Global Workspace Association’s 2020 Community Manager of the Year Award. This week, we thought we’d share what we’ve learned about what makes for Best in Class Community

Virtual Tour Best Practices: A Guide for Flexible Office Space Operators

December 11, 2020

Virtual tours don’t have to be a temporary thing just because of Covid. If done right, you can leverage your video tours as a marketing asset that will help you attract new members, as well as help you gain more in-person tours in the future. To help, we’ve put together an

As we increase herd immunity with every Covid vaccination, we’re optimistic that flexible office spaces will start to see an upsurge in meeting room usage this summer.  Just about every business has formulated their return-to-work game plan and we’re sure this plan includes the need for meeting space, so coworking operators should be prepared!  Here are three ways to ensure your meeting room business is primed and ready to navigate the post pandemic office successfully.

You must offer online meeting room booking capabilities

  • Even if you’re a single space operator, real-time meeting rooms and guest office booking capabilities are more  important now than ever.  Teams haven’t been able to collaborate in-person for over a year, so meeting room users want the ease of viewing availability real-time and the flexibility to make bookings 24/7/365.  The inability for a prospect to book a meeting space online can be a reason they choose to go with another space over yours, so we can’t stress this enough.

  • Your online booking system should also show the size of each conference room and occupancy maximums.  Groups will want to know which room will serve their needs best in terms of space to ensure too many people aren’t crammed into a small area.

  • The resources available in each meeting room should also be listed such as mirror displaying devices (AppleTV, Apple Airplay), whiteboards (electronic or otherwise), and any other technology features that users can leverage to optimize their productivity.
  • Your meeting room booking system should also list any other amenities that are important to users post Covid such as touchless door-entry systems and check-in capabilities, foot operated sanitizing stations, and touchless charging stations.
Pacific Workplaces Online Meeting Room Bookings | CloudVO
CloudVO sister company Pacific Workplaces offers real-time, online meeting room bookings to provide a seamless and convenient experience for its coworking members.

Consider investing in meeting room technology

  • When it comes to meeting rooms, much of the concern stems from the inability to social distance, but there are ways to keep a safe headcount without sacrificing productivity.  For instance, leveraging technology tools like Zoom Rooms Video Conferencing can be a great solution to reducing over-crowded meetings.  A Zoom Room differs from a regular Zoom Meeting as it offers a high-level video conferencing experience with HD cameras, built-in microphones, large flat screen TV’s, and wireless content sharing between multiple users for a professional interactive experience.  Teams can do a combination where some people attend meetings in- person, with the rest of the team connected via Zoom Room Video Conferencing technology to avoid a high headcount so that everyone feels safe.
Flexible Office Space Operators and Meeting Rooms Post Pandemic | CloudVO
  • Whiteboards are commonly used during collaboration sessions, but the concern here is people congregating too closely around a shared surface.  This is where digital versions of whiteboards come in handy.  Many of our partner locations like Pacific Workplaces have electronic whiteboards like Kaptivo, which allows you to capture all ideas written on a white board, save it, and then share it with the rest of your team. Zoom Rooms Video Conferencing also offers interactive whiteboarding capabilities.  Jamboard and Mural are other digital whiteboarding tools you can look into as well.

  • Offer options when it comes to types of meeting spaces users can book. Instead of just small and large conference rooms, offer media rooms (i.e. multipurpose spaces where people can gather to enjoy any type of media and collaborate efficiently), and if you really want to step up your game, offer a podcast room!
podcast studio houston fuse coworking | CloudVO

Keep up the good work

  • One of the good things that has come out of Covid is that it forced us to take our Health & Safety procedures to the next level.   In our post Covid era, it’s important to stay diligent and make sure your meeting rooms are clean, sanitized, and disinfected regularly to ensure a safe and healthy work environment for your members and customers.  Train your team to keep the pandemic sanitation procedures in place as much as possible to avoid reverting back to old habits.  Continue to offer convenient (in-room) access to wipes and cleaning supplies so members and guests are also encouraged to wipe down and refresh surfaces before exiting the meeting space. 

  • It’s also a good idea to communicate with your team about the importance of monitoring meeting rooms so that they are not used as ad-hoc crash pads by existing members.  We’re all familiar with members who like to pop into meeting rooms (without a reservation)  to make phone calls or have a quick conversation with someone.  Some may not see this as a big deal, but if people are utilizing meeting rooms randomly and without a reservation, not only is it hard to track and limit exposure, but that’s more time staff has to spend sanitizing and cleaning to make the space available for the next group.  Train your team on how to handle these old habits as they come up so that everyone in your space can feel confident about the benefits in-person meetings can offer.  
Meeting Rooms Sacramento Health and Safety | Pacific Workplaces | CloudVO

Trying to figure out how to get the most out of your meeting rooms? Check out our Meeting Room White Paper and other valuable content specific to workspace operators on our resource center.