No matter if you are located in New York City or Miami, building your first virtual office or home-based business can be challenging. There are several factors to think about and a few challenges to face once you start setting up your virtual office space. However, these challenges shouldn’t hinder you from running your business smoothly. If you are on the stage of setting up your virtual office space, then the following tips can help you out.
1. Work with a virtual receptionist.
Most businesses depend on the telephone to contact people, and for people to contact them. Setting up a business phone number, and then hiring a virtual office receptionist to handle it, can help you jumpstart your home-based business. With a reliable virtual receptionist, you have a hundred percent assurance that all calls from your valued customers are answered.
Your virtual receptionist will also work in handling orders, taking important messages and relaying them to you, answering queries from customers and scheduling appointments. All these can help guarantee smooth business operations.
Not only does having a virtual receptionist have a friendly and professional appeal, it allows you to focus on your business. Trained to work as an extension of your staff, CloudAnswering does the filtering of sales calls, gathering the basic information & relaying the important information over to you wherever you are. This seamless service enables you to prioritize calls, and allow you to choose to accept the call or have transferred to your personalized voicemail.
2. Develop a professional image.
Even if you are just working from home, it is still crucial to showcase a professional image not only to your clients, but also to your team. This is necessary, even if you just intend to work on your pajamas. Having a virtual receptionist handle your calls can go a long way to putting forth a
professional image. Ensure that you dress appropriately during important meetings with clients. Dressing professionally is essential,
especially if you are meeting with the client personally or on Skype. This
will let you show an image of authority and professionalism, making it easier to earn their trust.
3. Get a Prestigious Business Address
Another way to develop a professional image, and create trust from your clients is to have a prestigious business address. A great advantage to having a virtual office is you can work from wherever you are. However, that doesn’t necessarily mean you have to be located where your address is. There are laws and taxes to keep in mind based on what state you are “located” in, but really you can be located wherever you would like. Set up your office in the New York/Manhattan area, Miami, or Chicago. The location of your business can give your clients the feel that you are professional, experienced, and ready to handle their needs.
4. Keep your communication lines open.
Your employees/team members should feel comfortable when asking questions or communicating with you. Reassure them that there is no such thing as a stupid question. Make them feel like they can raise their concerns anytime without fear of getting judged. Some ways to communicate with your team are Skype, Google apps such as Google Hangout, and e-mail.
5. Rent/outsource some services.
With the increase of interest in virtual offices, workspace providers are sharing their services to other interested operators. Check out their offers and determine which among these providers can meet your specific requirements. Some of those who are into virtual office space rental also offer additional services like live telephone answering and forwarding, a business address in New York, Miami, Chicago or more, based on where you would like your business to be, listing of email addresses, and building directories. Before starting your search, create a list of all the services that you need. This way, you can easily determine, which among the virtual office space providers can meet your specific requirements.
6. Take advantage of the intranet.
Since you won’t be working with your team in just one location, you have to look for a way to communicate with them efficiently. This is where intranet can help. Once you set it up, connecting with your virtual team and sharing information will be a lot easier.
Whether you are in Chicago, Miami, or New York, creating an online
business has a variety of elements that need to be taken into consideration. Businesses like CloudVO offer services such as telephone answering, a prestigious business address, mail and packaging services, and a conference room or part time office each month. This will allow you to create a business you love, without having to worry about the small details that can be a hassle. Virtual office spaces are a great solution for small business who want to go big.
About CloudVO ™
CloudVO is the umbrella brand of Cloud Officing Corp, headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service ™ model. CloudVO operates the CloudMeetingRooms.com and CloudVirtualOffice.com e-commerce sites and grants preferential access to day offices, coworking space, and professional meeting rooms at close to 500 locations worldwide for distributed workers on a subscription or a pay-per-use basis.