Building your Business Online: Some Useful Tips on Setting Up an Effective Virtual Office Space

No matter if you are located in New York City or Miami, building your first virtual office or home-based business can be challenging. There are several factors to think about and a few challenges to face once you start setting up your virtual office space. However, these challenges shouldn’t hinder you from running your business smoothly. If you are on the stage of setting up your virtual office space, then the following tips can help you out.

1. Work with a virtual receptionist.

Most businesses depend on the telephone to contact people, and for people to contact them. Setting up a business phone number, and then hiring a virtual office receptionist to handle it, can help you jumpstart your home-based business. With a reliable virtual receptionist, you have a hundred percent assurance that all calls from your valued customers are answered.

telephone

Your virtual receptionist will also work in handling orders, taking important messages and relaying them to you, answering queries from customers and scheduling appointments. All these can help guarantee smooth business operations.

Not only does having a virtual receptionist have a friendly and professional appeal, it allows you to focus on your business. Trained to work as an extension of your staff, CloudAnswering does the filtering of sales calls, gathering the basic information & relaying the important information over to you wherever you are. This seamless service enables you to prioritize calls, and allow you to choose to accept the call or have transferred to your personalized voicemail.

2. Develop a professional image.

Even if you are just working from home, it is still crucial to showcase a professional image not only to your clients, but also to your team. This is necessary, even if you just intend to work on your pajamas. Having a virtual receptionist handle your calls can go a long way to putting forth a
professional image. Ensure that you dress appropriately during important meetings with clients. Dressing professionally is essential,
especially if you are meeting with the client personally or on Skype. This
will let you show an image of authority and professionalism, making it easier to earn their trust.

3. Get a Prestigious Business Address

skyline-buildings-new-york-skyscrapersAnother way to develop a professional image, and create trust from your clients is to have a prestigious business address. A great advantage to having a virtual office is you can work from wherever you are. However, that doesn’t necessarily mean you have to be located where your address is. There are laws and taxes to keep in mind based on what state you are “located” in, but really you can be located wherever you would like. Set up your office in the New York/Manhattan area, Miami, or Chicago. The location of your business can give your clients the feel that you are professional, experienced, and ready to handle their needs.

4. Keep your communication lines open.

Your employees/team members should feel comfortable when asking questions or communicating with you. Reassure them that there is no such thing as a stupid question. Make them feel like they can raise their concerns anytime without fear of getting judged. Some ways to communicate with your team are Skype, Google apps such as Google Hangout, and e-mail.

5. Rent/outsource some services.

With the increase of interest in virtual offices, workspace providers are sharing their services to other interested operators. Check out their offers and determine which among these providers can meet your specific requirements. Some of those who are into virtual office space rental also offer additional services like live telephone answering and forwarding, a business address in New YorkMiami, Chicago or more, based on where you would like your business to be, listing of email addresses, and building directories. Before starting your search, create a list of all the services that you need. This way, you can easily determine, which among the virtual office space providers can meet your specific requirements.

6. Take advantage of the intranet.

Since you won’t be working with your team in just one location, you have to look for a way to communicate with them efficiently. This is where intranet can help. Once you set it up, connecting with your virtual team and sharing information will be a lot easier.

Wrapping Up

pexels-photo (3)Whether you are in Chicago, Miami, or New York, creating an online
business has a variety of elements that need to be taken into consideration. Businesses like
CloudVO offer services such as telephone answering, a prestigious business address, mail and packaging services, and a conference room or part time office each month. This will allow you to create a business you love, without having to worry about the small details that can be a hassle. Virtual office spaces are a great solution for small business who want to go big.


About CloudVO ™

CloudVO is the umbrella brand of Cloud Officing Corp, headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service ™ model. CloudVO operates the CloudMeetingRooms.com and CloudVirtualOffice.com e-commerce sites and grants preferential access to day offices, coworking space, and professional meeting rooms at close to 500 locations worldwide for distributed workers on a subscription or a pay-per-use basis.

 

Heard at GCUC Last Week

Our Team of Experts at GCUC
Our Team of Experts at GCUC

Last week, our CloudVO Team of Experts attended GCUC in L.A. There were several discussions about building a stronger community and brand. Our Team of Experts provide answers to two popular questions heard at GCUC.

Are smaller meeting rooms better?
Is that wise to monetize meeting rooms?
The questions came up multiple times.  Is it better to have a large training room or use the space with several smaller size meeting rooms?  What’s the optimum ratio between open collaborative space and private meeting rooms?  There was much debate on these questions, which we have tackled in a recent meeting room business white paper you can find on CloudVO’s Resource Center for shared workspace operators.

How to develop new line of services?
Another question that came up several times was “How can I be helpful to my community and generate more revenue?”. One area that was not discussed much, but we want to bring to everyone’s attention, is live phone answering services. This is particularly helpful if your members would benefit from call screening or need to establish a strong business identity. Many attorneys and consultants have that need, however so do start-ups faced with a high volume of customer or investor calls. Find out how CloudVO can help with our outsourced CloudAnswering Services.


About CloudVO ™
CloudVO is the umbrella brand of Cloud Officing Corp, headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service ™ model. CloudVO operates the CloudMeetingRooms.com and CloudVirtualOffice.com e-commerce sites and grants preferential access to day offices, coworking space, and professional meeting rooms at close to 500 locations worldwide for distributed workers on a subscription or a pay-per-use basis.

Join the LinkedIN Workplace-as-a-Service ™ group for more data driven discussions on our industry.

Significance of Jamie Russo’s Appointment as Leader of GWA

Jamie Russo, better than anyone, can build an Association that is commensurate with the growing importance our industry represents.

Image of Jamie Russo, newly appointed GWA President
Jame Russo

Last week, the Global Workspace Association (GWA) appointed Jamie Russo as its new Executive Director. This marks a tipping point for our Workspace-as-a-Service trade association for 5 main reasons.

Continue reading “Significance of Jamie Russo’s Appointment as Leader of GWA”