Virtual office space isn’t exactly a new idea but it is new enough that people frequently have questions about how it works and what it is. We would like to take a moment to answer some of the most common questions below. If you can think of any others feel free to post them in the comments.
What is a virtual office?
A virtual office allows you to rent a business address rather than pay for the physical space. You may also have administrative support services that can come with your virtual office space. For example, a typical virtual office space will include the business address, a telephone number that will be answered by a professional receptionist, mail forwarding and call forwarding. You may also have access to a conference room or a day office as needed.
Why should I use a virtual office?
There are many different reasons why solo-preneurs, mid-sized businesses and even corportations are switching to virtual office solutions . Startup companies or small independent firms appreciate the ability to have a professional office address without the high costs associated. Virtual offices can also be used as remote branch offices, or as a meeting place. For example if your company is going to expand into San Francisco, a virtual office space can serve as a place for meetings before you get a more permanent solution.
How expensive are virtual offices?
One of the biggest benefits of virtual office space is that it can save much needed capital. By using a virtual office location you can decrease your overhead business costs and re-invest that money in other important parts of your business, like your advertising and marketing. Virtual office plans can start from as little as $79 a month and are at most a few hundred dollars per month. Compare that to the thousands that most companies spend on traditional brick-and-mortar leases, and it’s easy to see how virtual offices can save your company money.
How will my calls and mail be handled?
Incoming calls and mail to your virtual office phone number and address can be handled in a variety of different ways depending on your plan. Most companies have their mail forwarded to their location. If you’re within the area you can also opt to pick it up yourself from the office business center. Calls, which are answered by a professional receptionist, can be forwarded to your cell phone or land line or can be transferred to a unified messaging system with your voicemail sent to your email as an attachment.
What do I do if a client wants to meet in my office?
Virtual offices allow you the flexibility of working from where ever you like to with the additional benefit of having a professional and prestigious location where you can meet with clients. From conference rooms to small office spaces, there are many different physical meeting places that you can choose from depending on your virtual office set up. This allows you maximum flexibility with your business as you can entertain clients as you need to without being chained to a long-term, high-priced lease. Don’t worry if you aren’t there, your receptionist will let them know that you are currently unavailable.
Are there any other questions you have about virtual offices?