Why are Virtual Offices and CloudTouchdown Passes So Popular with Corporate Users?

Virtual Office Plans for Work From Home Professionals | CloudVO

COVID-19 has changed the way people work. An increasingly large number use virtual offices to supplement work-from-home, particularly when they are not able, or unwilling, to go back to the distant and densely populated corporate office.

When the kitchen table doesn’t do it anymore, or when the baby or the dog is in the way of concentrated work, they can check into a nearby flexible office space to isolate themselves in a private office that is as safe or safer than home. In that sense, the virtual office is an extension of work-from-home with a part-time use of the office infrastructure available close to home. CloudVO’s network has close to 1,000 locations widely distributed across geographies, suburban areas, and large cities across the US, Canada, and beyond.

Virtual Offices in Washington D.C. | CloudVO

What are virtual offices? You can think of them as part-time office solutions. They provide corporate users access to a wide range of part-time remote workplace services, provided by or connected with a flexible office location, on a subscription basis. 

There is a fixed monthly cost associated with it, which makes it easy for budgeting purposes. The access to a part-time office (we call them ‘day offices’) is limited to a given number of hours (or credits) to keep the price of the service low. Our local and regional CloudTouchdown passes fall in the $200 to $350/month range, a lot less than the $1,000 to $1,400 total cost of occupancy typical in a corporate campus. Sponsoring companies are sensitive to the cost savings, and users like the convenience of the extra office near home, not to mention access to conference rooms (de-densified in these COVID-19 days!) to meet other local team members, zoom rooms, and other features you would expect in a mature office environment.

CloudTouchdown Passes for Work From Home Employees | CloudVO

Who else uses virtual offices? Companies that want to establish an inexpensive business identity at one of our flexible office spaces. They can use our business address and mail services to establish a low-cost yet functional branch office. These plans typically cost less than $100/month. Digital mail (scanning and forwarding of mail) makes coming to the office unnecessary. Users can add live phone answering services with a local phone line for a stronger local presence, and use meeting rooms when they do have business to perform in the location.

As many companies are deciding to eliminate corporate spaces in densely populated cities, they are searching for inexpensive and nimble solutions to keep a local presence in those cities. This is another reason for the steep increase in inquires for virtual offices in cities like San Francisco, Los Angeles, New York, Houston, or Denver.

Looking to balance working from home with a Virtual Office Plan? Get started here.

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About CloudVO

CloudVO is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.


HR Managers: How to Help Your Employees Work From Home Effectively

A tip from CloudVO’s HR Executive Tracy Wilson to her HR peeps across the country

How HR Executives Can Help Employees Work From Home Effectively | CloudVO

What is an HR executive to do to ensure that employees are both well-cared for and productive during their Work-From-Home (WFH) tenure?  No doubt, due to a multitude of generational employees who desire, if not demand, workplace flexibility the ‘how to’ conversation was already happening amongst HR teams worldwide.  No longer theoretical, but wide-spread and happening now…. thanks to the pandemic …. Human Resources professionals play a critical role in finding safe, flexible workplace solutions and developing the policies that support their work from home employees.

The obvious concerns that arise from this forced WFH for millions of workers are the challenges created by an unplanned dislocation of the workforce, namely:

  • Isolation, anxiety and emotional well-being
  •  Lack of productivity (not having the right technology tools or child-care and other home-based worker conflicts),
  • Physical work-space restrictions (needing to work from the couch, the garage, the kitchen table),
  • Inadequate internet capabilities,
  • Shortcomings of video meeting platforms as the only form of face/face business contact,
  • Concerns about lack of proper ergonomic seating and desking

A lot is riding on how companies adapt to these issues.  Women are already leaving the workforce in unprecedented numbers due to the work/family conflicts arising out of this crisis.  Now is the time that employers must maintain their most productive, nimble and creative teams.  Now is the time to find the most flexible of solutions and offer them to all employees.  

Coworking and Flex Office Space are an important tool in the toolbox.  Offering a safe, off-site workplace amenity is really a must for any responsible employer.  Offering a space where your employees can utilize a local office and engage in heads down quiet work, is both helpful and smart.  Offering a solution for your employees to get online for a video call and feel confident that they are not competing with the needs of the other members of their household is important.  (How many of us now stare at pictures of those that we are having a conversation with because the video connection needs to be disabled?)  Offering a space where your employees can work with consistent and robust internet connectivity is a requirement.  Offering a place where your employees can grab a cup of coffee or tea, and a snack, and just say, ‘hello’ to a friendly face – someone they don’t live with – and feel ‘normal’ for a few minutes, is just a nice thing to do. In other words, offering the antidote to the work-from-home syndrome is what we need.

Private Guest Office Novel Coworking Minneapolis | CloudVO

This solution is available for any sized organization’s employees and does not come with a high price tag.  For less than $200 per employee, per month, you can give your employees the resources they need to do their best work for you, through 2020, 2021 and, it appears, well into the future.

Good luck and let’s share notes!

Author: Tracy Wilson, HR EVP, CloudVO
Tracy can be joined at Tracy@CloudVO.com


About CloudVO

CloudVO is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.

CloudVO Launches The Antidote To Home Office Syndrome

Home Office Syndrome | CloudTouchdown Pass | CloudVO

FOR IMMEDIATE RELEASE

September 8, 2020 (San Francisco, CA) – CloudVO, the San Francisco-based online provider of Workplace-as-a-Service, unveiled today a program to support remote work. The program, named CloudTouchdown, is designed to provide people who work-from-home the ability to check into a part-time office at a flexible location close to home with a subscription plan.

“Working from home is great, but sometimes the kitchen table does not do it anymore, and you may starve to work in a quiet and safe professional office,” said Laurent Dhollande, CloudVO CEO. “CloudTouchdown
passes give you Work-Near-Home when you need relief from Work-From-Home.”

With COVID-19, for many, going back to the corporate campus is not even an option. Companies like Google, Facebook, and many others have told their employees not to come back to the office until way into 2021. Others like Twitter have told them they could work remotely permanently.

A recent article in Psychology Today highlights that “those unable to cope with the upheaval that the virus has caused in their lives may be feeling somewhat stressed, lonely, exhausted, and, perhaps, overwhelmed –symptoms of what psychiatrists and psychologists sometimes refer to as “home office syndrome.”

A study released by The Stanford Institute for Economic Research in June quantified how challenging work-from-home is. Only 49% of responders said they can work privately in a room other than their bedroom. Only 36.3% of employees said they can work at home 100% of the time.

Karina Patel, CloudVO’s Director of Marketing said, “People have grown accustomed to working from home, which may work well most of the time, but not all of the time. A CloudTouchdown Pass gives them the opportunity to check into a peaceful private office close to home.”

CloudTouchdown Pass holders can select the location of their choice among the 900 venues affiliated with CloudVO. Venues are carefully vetted for their professionalism, amenities, customer reviews, and Health & Safety protocols.

A local pass costs less than $200/month for 20 credits. One credit can be redeemed for one hour of day office use in most locations. More credits are needed for meeting rooms, but small, quiet, and safe private offices do
the trick to provide welcome relief from work-from-home on a part-time, on-demand basis. Passes can also be purchased with 50 monthly credits at a higher price.

When asked who will pay for the CloudTouchdown Pass, Dhollande said, “We believe that most employers will respond favorably to a request from their employees to get a CloudTouchdown Pass. It’s 5 to 6 times less expensive than a dedicated office. They just need to ask.”

CloudVO believes that this concept of the CloudTouchdown Pass, specifically designed to supplement work-from-home, is the first of its kind anywhere in the nation and beyond. It works well for the sponsoring companies because they can budget a fixed amount each month per employee. It works well for employees to keep their sanity. The new passes launch in September 2020.

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About CloudVO

CloudVO is a provider of comprehensive on-demand workspace solutions under a Workplace-as-a-Service™ model. CloudVO supports work-from-home and distributed workforces by providing access to professional offices, coworking space, virtual offices, and meeting rooms at 900 affiliated locations worldwide.

CloudVO Announces New Workplace Services to Support Remote Work out of a Network of 900 Flexible Office Locations

Website to Support Remote Work | CloudVO

FOR IMMEDIATE RELEASE

September 1, 2020 (San Francisco, CA) – While people have learned to work-from-home and their corporate offices are moving fast towards extinction, many still need to access a professional workplace for concentrated work, for social reasons… and for their sanity! Just not an office that involves any long, dreaded commute.

CloudVO, the San Francisco-based online provider of Workplace-as-a-Service, unveiled today a new e-commerce site with a wide array of workplace solutions that can be perused and purchased online. This includes virtual offices, meeting room bookings, coworking passes, and also full-time private offices at any of CloudVO’s 900 affiliated locations worldwide that can be reviewed, selected, and transacted on CloudVO.com without even touring the office space.

CloudVO’s new website integrates four previous websites–CloudVirtualOffice.com, CloudMeetingRooms.com, CloudTouchdown.com, and the previous version of CloudVO.com–in one powerful, fully integrated platform where professionals can find a complete suite of workplace solutions that support mobility, work-from-home, and distributed workforces.

As a new feature, private offices can be booked online for an hour, for a month, for a year, or more, with full price transparency. Offices are furnished with a shared infrastructure that has all the tools and amenities one would expect in a modern corporate campus.

Andy Coan, CEO of Palo Alto-based company Splice Communications, who has secured full-time office space in several CloudVO affiliated locations in Northern California said, “When we needed a satellite office in Sacramento, we had very specific location requirements by Watt Avenue and HWY 50. CloudVO had a new location that fit our needs perfectly well and we did not have to see it to reserve the space, because we have established a track record of trust with the provider, the price was right, and we knew it would work. And in fact, it did!”

Michael Bower, CEO of San Jose-based Lifeguard Solutions who has purchased CloudVO virtual office plans to scale his business and reach global markets, said, “Most recently we purchased a plan in Toronto for our two-person team. It gave them a place to meet regularly outside of their home office and provide us a secured local base. Once I got the chance to visit the Canada team, a few months later, I was quite impressed by the quality of the space. CloudVO gave us an affordable way to scale our business into new regions.”

A virtual office plan gives the users access to remote workplace services connected to a physical location, such as digital mail services, business identity, access to private offices, hot desks, and meeting rooms on a part-time basis, under a subscription plan.
CloudVO uses stringent criteria for independent flexible office space and coworking operators to join its network, including:

  • On-permise staff
  • Blazing fast Internet (often 1 gig, and soon more)
  • Free Wifi
  • Furnished offices
  • Fully-equipped meeting rooms
  • Professional design with strong ergonomic considerations
  • Private offices and open coworking
  • Monitored customer reviews
  • Membership with reputable workplace associations such as GWA and GCUC
  • Robust Health & Safety Protocols

“People are becoming more comfortable purchasing workplace solutions online,” said Laurent Dhollande, CloudVO’s CEO. “The confinement has accelerated this trend out of necessity, but buyers need to feel comfortable that they are not sold a bill of goods.”

Amanda Leffew, CloudVO’s Director of Operations, added, “That’s why our selection criteria and our monitoring of the quality of service are paramount elements of our value proposition, beyond the e-commerce component of it, full price transparency, and our vetting of buyers via web notary services, such that our workplace providers can feel comfortable with their new member. In this case, ‘trust but verify’ works both ways.”
Often, a corporate workplace manager will execute the transaction to support multiple users. CloudVO’s ability to provide a trusted and efficient interface with single-point of billing and support is also critical.

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About CloudVO

CloudVO  is a provider of comprehensive on-demand workspace solutions under a Workplace-as-a-Service™ model. CloudVO supports work-from-home and distributed workforces by providing access to professional offices, coworking space, virtual offices, and meeting rooms at 900 affiliated locations worldwide.

How We Support Work From Home: A Solution for Distributed Workforces

CloudTouchdown Passes for Remote Workers | CloudVO

In shaking our world, COVID-19 has shown that work from home could be very productive in certain circumstances. CloudVO has come up with a solution that maximizes the benefits of remote work while negating many of its drawbacks. We call that solution the “CloudTouchdown Pass.”

Work From Home (WFH) was a necessity during the COVID-19 confinement period, but all indications suggest that it is here to stay for a large component of the workforce. Prior to COVID-19, most large Enterprises were not keen on pursuing aggressive WFH programs because the perceived negatives (e.g. potential disconnect from strong corporate cultures, a home environment not always conducive or appropriate for work, management control) seemed to outweigh the benefits:

  • Employee control over their work-life hours; 
  • Time saved and carbon footprint reduced with the elimination of long, tedious, and stressful commutes;
  • Reduced occupancy costs;
  • Enhanced employee satisfaction.

A recent internal employee survey at Facebook reported by the New York Times and many other media on May 21, 2020, suggests that 40% of the workforce would like to either work from home permanently or a significant portion of the time. Mark Zuckerberg said in a video to employees that he would expect half of his employees to work remotely within the next five years and that Facebook “will be the most forward-leaning company on remote work.” Forty-five percent of the employees indicated that they would relocate if they had the option to work remotely.

Facebook Employee Remote Work Survey (May 2020)

Facebook Employee Remote Survey May 2020

James Gorman, CEO of Morgan Stanley, was quoted in the press in late April 2020, “With 90% of our employees working at home, we have had almost no issues.” He later added that he expects many will continue to work remotely after the crisis is over because “we learned it can be done.” Twitter’s CEO Jack Dorsey told employees in an email on May 21, 2020 that they would be allowed to work from home indefinitely, even after the COVID-19 shutdown. He’s leaving the decision to either work from home or at the office in the hands of his employees.

Facebook, Twitter, Morgan Stanley, and many more large Enterprises are elaborating new work and recruiting strategies away from their cores which are typically located in expensive areas, as far as office space costs but also in terms of housing costs. These strategies respond to the desire of a majority of their current and prospective workforce, but also will reduce cost, improve retention, and diversify their recruiting opportunities.

To support this COVID-induced tectonic change, CloudVO has developed a CloudTouchdown Pass that gives remote workers access to part-time offices and meeting rooms in a professional workplace, in close proximity to their home. When the kitchen table does not do it anymore, they can check in a private office nearby for concentrated work. When they need to meet locally with other members of their team, they can use the pass to access fully equipped meeting rooms, in any of our 800+ carefully selected locations in our network.

We require our locations to have Health & Safety protocols that enforce social distancing, provide extreme sanitation, and follow or exceed CDC guidelines, for suitability with Enterprise clients. They have enterprise-grade internet connection and are fully furnished, with on-premise staff. When COVID-19 is in the rearview mirror, they will also provide an opportunity to commingle with other professionals at business events organized on the premises, and thus provide social and serendipitous opportunities that workers can’t find being home full-time or through their Zoom activities. That’s after a vaccine or strong therapeutics against COVID-19 are available of course. Meanwhile our locations are required to enforce strict social distancing and sanitation guidelines inside of their space, with a goal to make them “as safe or safer than home.”

The CloudTouchdown Passes are for part-time use of the CloudVO network. They provide access to day offices or conference rooms on a subscription basis, which means that their Enterprise sponsor knows exactly how much it will impact their budget.

CloudTouchdown Passes for Work From Home Employees | CloudVO

See more details here https://cloudvo.com/cloud-touchdown.


About CloudVO

CloudVO is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide for mobile workers and distributed workforces under a subscription model or on a pay-per-use basis.


5 Free iPhone Apps for Managing Virtual Team Members

5 iPhone Apps that Allow You to Communicate Effortlessly | CloudVO

Doing business with a group of people who work remotely has an enormous number of advantages. However, keeping the workers in communication can be a challenge. There are several free iPhone apps that can help workers to communicate, meet remotely and stay organized. Here are five free apps that can help manage a virtual office team.

Viber

Making phone calls is a big part of keeping a group of virtual workers in communication. Having high-quality sound on your calls and being able to make the calls for free are important to any business. Viber boasts high-quality sound that is better than traditional phone calls. It also allows your team members to call each other completely free from anywhere in the world. Even when workers are working remotely overseas, you don’t have to worry about the cost of staying in communication. There are no ads when using this app.

Beluga

Messaging is another important component in staying in communication. This app allows users to create pods, or groups, that can communicate together. It works with iPhones as well as virtually any other type of phone. Beluga keeps track of your chat histories, allowing you to go back over past chat logs easily. You can send fast messages to group members and send photos as well as your location info. When using Beluga, there are no texting fees. Your entire group can message, create group chats and keep them all stored for free.

Free Conference Call

Every business that has virtual employees relies on conference calls. With Free Conference Call, these conferences can be conducted on an iPhone screen, and it’s all free. And it doesn’t matter how large your virtual workforce is- as many as 1,000 people can be included in the calls. To help manage each call, individual callers can be muted or put on hold. Conferences can be recorded and stored with the app. After each call, a report that details each call is automatically emailed to the participants. The conference calls are recorded and can be played back at any time. Even if other callers don’t have an iPhone, they can still participate in the calls.

Ideapi

Creating documents is a necessary part of keeping a virtual office team informed. Collaborative efforts are often needed when several team members are working on a project. Users can create proposals, briefs and other documents, and send them out to other team members. Sharing ideas becomes quick and easy with this free app. It keeps the created documents organized and allows for easy editing and collaborating with other team members. Users can manage their contacts to allow groups to collaborate on the documents. Templates are provided, or users can design their own documents.

iNvite

Getting everyone together for a meeting in a virtual office can be a challenge when the team works remotely. iNvite is a free app that allows users to send out invitations to meetings. The invitations are easy to send and can be sent out to large groups so that meetings are always scheduled.

With these solutions, you’ll be able to easily manage and adapt to a virtual office environment without losing out on productivity or professionalism.


About CloudVO

CloudVO  is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.

Need Office Collaboration Software? Here’s How to Choose

Office Collaboration Software | CloudVO

Office collaboration software facilitates remote workers across the country and around the globe working together productively. Rather than exchange a series of emails or trying to get a conference call together, your company can use office collaboration software to increase productivity and simplify communications.
Continue reading “Need Office Collaboration Software? Here’s How to Choose”

CloudVO and LiquidSpace Announce Partnership and New Inventory Platform for Coworking Spaces Worldwide

CloudVO LiquidSpace Partnership

Palo Alto, CA, September 7, 2011 – LiquidSpace, the mobile application that helps anyone find a great space to work in real-time, and CloudVO, a provider of virtual office solutions to mobile workers, announced a partnership designed to help business global workspace operators expand their marketing reach to remote workers.

LiquidSpace has agreed to develop unique new features that address shared workspace specific needs. CloudVO is likewise developing back-end reporting and a support infrastructure to which can be seamlessly adopted into the flexible office space industry.

The announcement is being made at OBCAI, the annual office business center association conference in Las Vegas on Sept 15th and 16th.

“With the help of CloudVO we are addressing a clear mandate for nimble workspaces and frictionless, mobile working,” said Mark Gilbreath, co-founder and CEO of LiquidSpace. “It also happens to be a huge market opportunity. CloudVO is an ideal partner that understands the need for real-time, accessible workspace and has the ability to deliver integrated solutions to the larger flex office space industry.”

According to a recent report by IDG, there are over 1 billion mobile workers in the world today. And as the number of mobile workers expands, there is a greater need for corporations to formulate goals to reduce occupancy costs, increase productivity, reduce carbon footprint and outsource activities to individual contractors and freelancers.

Laurent Dhollande, CEO of CloudVO, recognized early on that LiquidSpace was going to be an essential part of the mobile worker toolkit to locate and book day offices and conference rooms.

“LiquidSpace is not just a cool mobile app or a slick online reservation system for conference rooms,” said Dhollande. “It is a comprehensive system which the entire coworking space industry needs to embrace in order to address mobile workers’ growing demands.”

LiquidSpace is making the app available free-of-charge for use by CloudVO existing clients. CloudVO is developing reporting mechanisms and management tools made available to its partners free-of-charge, along with free support and a forum to share best practices.

“This in turn will help us package new, network-wide offerings to benefit a wide-range of mobile workers and their corporate sponsors, which is why we are making a significant investment in this exclusive partnership,” said Dhollande. “The barriers to adoption are very low, and yet the upside is significant.”


About CloudVO

CloudVO  is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.

“… And The Studies Say?” – Remote Working Pays Off in Multiple Ways

Remote Working | CloudVO

More and more businesses are making the leap to the virtual office and the remote worker model. Those who work remotely as well as those who manage remote workers understand that productivity and employee satisfaction can be increased through flexible work arrangements. Continue reading ““… And The Studies Say?” – Remote Working Pays Off in Multiple Ways”