4 Mobile Productivity Tips for Entrepreneurs

Entrepreneurs, by definition, have to wear many hats to keep their business operating in an efficient manner. While modern technology is wonderful, it does have the potential to get one bogged down with too many choices, or by having them focus on details, as opposed to keeping their vision on the types of activities they need to perform to keep their business running efficiently. The following mobile productivity tips for entrepreneurs will help keep you on track toward building a successful business.

1. Invest in a Live Telephone Answering Service

A live telephone answering service gives you two advantages. The first one is your calls are answered in an efficient manner and gives callers the impression that your business is well established and open for business (because it is!). The second advantage of enlisting the help of this type of service is that you can block off time to work on projects, and return calls on your own time.

2. You will eventually need a meeting facility

When your goal is to stay productive while on the go, you need to start with a plan. Inevitably, you will need to meet face-to-face with a prospect or client.  Take the time to set up a virtual office which allows you to have access to meeting rooms and other services in advance, which means no more scrambling to find a space to accommodate a meeting. Then, when the occasion arises, you simply need to arrange a mutually-convenient time to meet at YOUR office.

3. Choose the Right Devices for your Needs.

There are many, many choices available on the market today when it comes to devices for business owners, but it doesn’t mean that all of them are a good choice for everyone. Before investing in the latest piece of technology, consider the types of projects you are interested in completing when you’re on the go. This will serve as a guide when making choices about which items are right for your business.

If your main focus is on making presentations to potential customers, your laptop is probably going to do the job. But for quick access to the presentation to make changes and print off portions for your customers quickly, consider a tablet and a wireless printer.

4. Protect Your Devices from Malware and Computer Hackers

Nothing can interrupt your mobile productivity faster than a computer security issue. You will want to be cautious if you are accessing the Internet through a public WiFi network. Some of them are open and you may be unwittingly sharing your passwords and other personal information with the coffee shop customer across the room. A better choice is to use your cellular telecom provider’s network instead.  Most providers sell mobile “hotspots”, which can be added on to your cellular phone account.

These 4 mobile productivity tips for entrepreneurs will help you stay on track while operating your business on the go. Focus on what you want to achieve and then make the process fit your vision.


About CloudVO

CloudVO is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.

A Short Business Summer Reading List: Must Read Books for Owners

Books for Entrepreneuers

As the summer heats up, what does your business schedule look like? Are you looking forward to spending some down time with a good book? For entrepreneurs, it can be hard to shut off completely, but you can use time away from working in your business to improving yourself by gaining perspective by reading one of more of these interesting books.
Continue reading “A Short Business Summer Reading List: Must Read Books for Owners”

How to Enhance Your Small Business Credibility

Systemize your Small Business

Whether you’re working from a  virtual office  or have local  office space , you need to be credible in your small business.

As a small business owner, your success hinges on whether you can establish yourself as credible. It’s possible to be operating from your home or a  San Francisco Virtual Office , for example, and still convey to a prospect that your company is worth considering. Here are some ways you can increase your reliability factor:

Continue reading “How to Enhance Your Small Business Credibility”

How to Brand Your Startup In Three Easy Steps

How to Brand Your Startup | CloudVO

Making waves as a startup is vitally important to the success of your company. Without attention from investors, your target market and the industry as a whole, you’re going to have a hard time coming out of the first few years with a thriving company. You’re juggling a lot, and trying to pull all of the pieces together – but it’s essential that one of those pieces is your branding strategy. Establishing and growing a strong brand can make the difference between succeeding in your virtual office based company and becoming another statistic. Continue reading “How to Brand Your Startup In Three Easy Steps”

How to Delegate Your Way to Small Business Success

Virtual Office Space and Live Answering Services | CloudVO

If you are a small business owner, you started off being the person who, not only saw what needed to be done, but also made sure the task was completed. As your business starts to grow, you need to move past that mindset, or you won’t be able to get past the handholding stage with your employees. You will be doing them and yourself a disservice. While it can be challenging to learn how to let go and delegate, it is a skill that can be learned.  Here are some tips to help make it easier:

Start by renting a Virtual Office

If you aren’t ready to hire a full staff, a Virtual Office in San Francisco, or wherever your business is located, is a good place to start. You can have a live receptionist answer your phone and take calls for you. This strategy will free up time to work on your business instead of having to answer all the calls that come in without sacrificing the personal touch of a friendly person.  Who knows, your new staff that answers your calls might even be friendlier than you 🙂

Hire a virtual assistant

Another way to delegate some tasks on an as-needed basis is to hire a virtual assistant. Small business owners typically spend too much time on things that can easily be outsourced. A Virtual Assistant can help with a number of tasks, such as invoicing, making appointments, updating spreadsheets, correspondence, etc. They charge an hourly rate for their services, which means you only pay for the time you use them.

Focus on results, not the process

If you decide you are going to delegate a task to someone, keep your focus on the results. The way a person accomplishes the job may not be exactly the way you would choose to do it, but you are going to have to let go of some of the “hows” if this model is going to work. As long as the task was accomplished correctly, relax and go with it.

Fix mistakes instead of laying blame

There will be some bumps in the road when you are trying to delegate responsibilities in your small business, especially if this is a new way of handing things for you and your employees. There is a definite learning curve involved. When mistakes happen, focus on fixing the problem instead of figuring out whose fault it was. Everyone involved will be much happier and more relaxed as a result.

Make a point of rewarding initiative

Encourage your employees to make decisions. You want them to expand their comfort zone in their job over time. They should feel more confident in their ability to handle day-to-day situations as they come up, which will give you more time to do your own work.

By following these suggestions, you will create the kind of work environment that will help you delegate your way to  small business success . Before you know it, your small business may grow to the point where it will no longer qualify as “small” anymore!


About CloudVO

CloudVO  is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.

Virtual Offices Can Bridge the Gap for Home Based Businesses

Virtual Office Plans for Work From Home Professionals | CloudVOWorking from home was a rare situation before computers allowed some of the first telecommuting in the 80’s. Now, the number of home-based businesses has exploded, thanks to the Internet. According to Businessweek, more than half of all businesses in the U.S. are run from home. There are now more than six million of these businesses providing at least half the income for the business owner’s household.

Cost Benefits

As the benefits of running a business from home become better known, the number of these businesses continues to climb. Workers who once spent part of their day commuting now only travel as far as their home computer when there is work to be done. And instead of paying for travel expenses and business suits, they largely pay for little more than their own computer and an Internet connection.

While studies show that home businesses take in less money on average than their brick-and-mortar counterparts, they keep a higher percentage. Because of the lower overhead cost of running a business away from the high costs of an office full of employees, they keep an average of 36 percent of the net receipts as their own income. Traditional businesses set in physical offices average only 21 percent. That difference has made it possible for businesses owners to live better without running an enormous enterprise.

Home Business Problems

Just as there are many benefits to remote work or working from home, there is also a downside. Being in the comfort of your own home means that there are also a lot of the distractions that working at home can bring. Personal calls, visitors and household diversions are just a few of the problems of running a business from home.

Then, there are the professional challenges. When a company is completely run from a house, there may be no place to meet with clients. The situation can also cause an image problem. Clients expecting to visit a brick-and-mortar business may find a home setting unprofessional. It may even cause some to question whether the business owner is entirely serious about the business.

Using a Virtual Office

With so many small businesses being built, and so many problems running them from home, the virtual office has sprung up to bridge the gap between the home office and physical office. With this option, business owners can take advantage of the benefits of having a fully staffed office without having to pay multiple employees or rent a complete office.

When the business owner has clients to meet, these offices provide a convenient place. When there are phone calls that need to be routed, a receptionist can take the calls and forward them to the owner as needed. Mail services give the business a professional address, such as New York City, adding to the professional reputation of the business. And because these spaces are shared with other small businesses, the cost is far less than renting an office to use full time. These hybrids between the workplace and home office give small business owners the best of both worlds.


About CloudVO

CloudVO  is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide for mobile workers and distributed workforces under a subscription model or on a pay-per-use basis.

How to Select a Virtual Office Location

How to Select a Virtual Office Location | CloudVO

With a virtual office, it doesn’t matter where in the world your work takes you. You can do business with people in your hometown or across the world through one of these shared workspaces. For many businesses, one of the biggest benefits of this arrangement is that you can choose a  prestigious location  to house your temporary office. While most of your business may be done at home or on the road, you still benefit from a prestigious address and a stylish office space.

Choosing a Location

Once you make the decision to use a virtual office solution, the next decision is location. As they say in real estate – it’s all about location, location, location. Take into account the place where you are most likely to be when you are in the office. Is it in your hometown? A nearby city? Somewhere that you travel to frequently?

Another consideration is the location of your major clients. If they are grouped in an area far from your home, you might consider using a virtual location that is nearer to your clients than to your home. This makes it convenient for clients to meet with you when needed. It also gives them a sense of comfort knowing they are doing business with someone with an office close to theirs. That type of local accessibility is likely to be important to many of your clients.

Business Potential

In addition to considering your own location and the location of your major clients, also consider areas that hold the most business potential for you. There may be an untapped market that could yield many new clients for your business. Setting up a virtual office in a place that you have never done business before may help you tap into an entirely new market.

Think about your target audience, and where they live and work. Even if it is far from your home, you can still benefit from the address and phone number that you are afforded by using this virtual location. And by traveling there occasionally for meetings, you also have a physical presence in the area.

Using Virtual Resources

With a prestigious location, perhaps on a well-known street or near an important local landmark, your business gains instant credibility. This is particularly useful to those who work from their homes or vehicles. The stability of having a prestigious office gives your business a professionalism that is difficult for many entrepreneurs to gain. It shows clients that your business is there to stay, and it’s ready to meet them with professionalism.

The reception desk is one of the many resources afforded by these locations. Your guests can be greeted and shown to your temporary space as with any professional office. You will also have access to the necessary office machines that will make your office time convenient. Set up your computer, give a Power Point presentation and fax documents wherever they are needed. You can do all of this and more in a shared space and still do most of your work from home or the road.


About CloudVO

CloudVO  is the umbrella brand of Cloud Officing Corp., headquartered in San Francisco, California. CloudVO’s mission is to provide comprehensive virtual office, coworking and meeting room solutions to professionals under a Workplace-as-a-Service™ model. CloudVO operates the CloudTouchdown network that grants preferential access to day offices and meeting rooms at nearly 1,000 locations worldwide.

Is QuickBooks Right for My Small Business?

Is QuickBooks Right for My Business | CloudVO

Keeping your business accounts in order is one of the most important and most challenging aspects of running a business. If you’re starting out and researching your options, you’ve no doubt run across QuickBooks, as it’s one of the most popular choices. But before you purchase QuickBooks or sign up for an online QuickBooks account, you need to consider if it’s right for your business. Continue reading “Is QuickBooks Right for My Small Business?”

5 Keys to a Successful Lean Start Up Business

5 Keys to a Successful Lean Start Up Business | CloudVO

If your business is starting small and wants to test and refine their products as quickly as possible, you fall into the category of “lean start-up.” The term, coined and trademarked by entrepreneur and author Eric Reis, has become a Bible of sorts to many young entrepreneurs hoping to launch the next Groupon, Facebook or InstaGram. But the principles can apply to you no matter what your age or your market. Continue reading “5 Keys to a Successful Lean Start Up Business”

Publicity: Get a Boost With These 5 Simple Steps

Boost your Publicity in 5 Simple Steps | CloudVO

Getting publicity can do a great number of things for your small business run from your virtual office. When coupled with an advertising strategy, you can effectively put your small business on the map. Publicity can blast you past your competitors and brand your business for success. Best of all, most promotional strategies are completely free. They will cost you some time, with regards to preparing press materials and communicating with media, but it won’t cost nearly what you’d be paying in comparable advertising time. Continue reading “Publicity: Get a Boost With These 5 Simple Steps”