4 Mobile Productivity Tips for Entrepreneurs

Entrepreneurs, by definition, have to wear many hats to keep their business operating in an efficient manner. While modern technology is wonderful, it does have the potential to get one bogged down with too many choices, or by having them focus on details, as opposed to keeping their vision on the types of activities they need to perform to keep their business running efficiently. The following mobile productivity tips for entrepreneurs will help keep you on track toward building a successful business.

1. Invest in a Live Telephone Answering Service

live telephone answering service gives you two advantages. The first one is your calls are answered in an efficient manner and gives callers the impression that your business is well established and open for business (because it is!). The second advantage of enlisting the help of this type of service is that you can block off time to work on projects, and return calls on your own time.


2. Plan Ahead for the Meeting Facility You WILL Need

When your goal is to stay productive while on the go, you need to start with a plan. Inevitably, you will need to meet face-to-face with a prospect or client.  Take the time to set up a virtual office, which allows you to have access to meeting rooms and other services in advance, which means no more scrambling to find a space to accommodate a meeting. Then, when the occasion arises, you simply need to arrange a mutually-convenient time to meet at YOUR office.

3. Choose the Right Devices for your Needs.

There are many, many choices available on the market today when it comes to devices for business owners, but it doesn’t mean that all of them are a good choice for everyone. Before investing in the latest piece of technology, consider the types of projects you are interested in completing when you’re on the go. This will serve as a guide when making choices about which items are right for your business.

If your main focus is on making presentations to potential customers, your laptop is probably going to do the job. But for quick access to the presentation to make changes and print off portions for your customers quickly, consider a tablet and a wireless printer.

4. Protect Your Devices from Malware and Computer Hackers

Nothing can interrupt your mobile productivity faster than a computer security issue. You will want to be cautious if you are accessing the Internet through a public WiFi network. Some of them are open and you may be unwittingly sharing your passwords and other personal information with the coffee shop customer across the room. A better choice is to use your cellular telecom provider’s network instead.  Most providers sell mobile “hotspots”, which can be added on to your cellular phone account.


These 4 mobile productivity tips for entrepreneurs will help you stay on track while operating your business on the go. Focus on what you want to achieve and then make the process fit your vision.


Courtney Ramirez
Research Analyst, CloudVO™
Courtney’s research focuses on tracking emerging business trends and best practices – with an emphasis on how they affect business operations, technology, and virtual office trends.

A Short Business Summer Reading List: Must Read Books for Owners

As the summer heats up, what does your business schedule look like? Are you looking forward to spending some down time with a good book? For entrepreneurs, it can be hard to shut off completely, but you can use time away from working in your business to improving yourself by gaining perspective by reading one of more of these interesting books.
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3 Virtual Office Tips for New Start Ups

Business owners who are trying to grow their new business need to keep one eye firmly on the bottom line. Expenses can add up quickly, and it pays to look for ways to keep costs down. One way to accomplish this goal is to work from a virtual office instead of setting up shop in a traditional one. That way, you can project a professional image and make your business look bigger, too. Continue reading “3 Virtual Office Tips for New Start Ups”

How to Enhance Your Small Business Credibility

Whether you’re working from a virtual office or have local office space, you need to be credible in your small business.

As a small business owner, your success hinges on whether you can establish yourself as credible. It’s possible to be operating from your home or a San Jose virtual office,  for example, and still convey to a prospect that your company is worth considering. Here are some ways you can increase your reliability factor:

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5 Free iPhone Apps for Managing Virtual Team Members

Doing business with a group of people who work remotely has an enormous number of advantages. However, keeping the workers in communication can be a challenge. There are several free iPhone apps that can help workers to communicate, meet remotely and stay organized. Here are five free apps that can help manage a virtual office team.


Making phone calls is a big part of keeping a group of virtual workers in communication. Having high-quality sound on your calls and being able to make the calls for free are important to any business. Viber boasts high-quality sound that is better than traditional phone calls. It also allows your team members to call each other completely free from anywhere in the world. Even when workers are working remotely overseas, you don’t have to worry about the cost of staying in communication. There are no ads when using this app.


Messaging is another important component in staying in communication. This app allows users to create pods, or groups, that can communicate together. It works with iPhones as well as virtually any other type of phone. Beluga keeps track of your chat histories, allowing you to go back over past chat logs easily. You can send fast messages to group members and send photos as well as your location info. When using Beluga, there are no texting fees. Your entire group can message, create group chats and keep them all stored for free.

Free Conference Call

Every business that has virtual employees relies on conference calls. With Free Conference Call, these conferences can be conducted on an iPhone screen, and it’s all free. And it doesn’t matter how large your virtual workforce is- as many as 1,000 people can be included in the calls. To help manage each call, individual callers can be muted or put on hold. Conferences can be recorded and stored with the app. After each call, a report that details each call is automatically emailed to the participants. The conference calls are recorded and can be played back at any time. Even if other callers don’t have an iPhone, they can still participate in the calls.


Creating documents is a necessary part of keeping a virtual office team informed. Collaborative efforts are often needed when several team members are working on a project. Users can create proposals, briefs and other documents, and send them out to other team members. Sharing ideas becomes quick and easy with this free app. It keeps the created documents organized and allows for easy editing and collaborating with other team members. Users can manage their contacts to allow groups to collaborate on the documents. Templates are provided, or users can design their own documents.


Getting everyone together for a meeting in a virtual office can be a challenge when the team works remotely. iNvite is a free app that allows users to send out invitations to meetings. The invitations are easy to send and can be sent out to large groups so that meetings are always scheduled.

With these solutions, you’ll be able to easily manage and adapt to a virtual office environment without losing out on productivity or professionalism.


Courtney Ramirez
Research Analyst, CloudVO™
Courtney’s research focuses on tracking emerging business trends and best practices – with an emphasis on how they affect business operations, technology, and virtual office trends.

5 Ways that Poor Telephone Answering Can Hurt Your Business

While LinkedInTwitter and Facebook are excellent at connecting you with potential businesses, there’s still nothing better than an old-fashioned phone call. Offering a phone number on your website shows that your company is not only legitimate, but is there to help whenever your potential clients may need to reach you. Although listing a phone number on your website can help your business, there are several ways that answering those phone calls can hurt your organization. If you make the wrong impression, you could end up losing business.
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Help Our Affiliate in Northern California Stay #1 With Social Media!

Recently, our Northern California affiliate Pacific Business Center announced that its Facebook page ranks #1 in the office business centers and on-demand office space industry, with 62% more “likes” than the main Facebook page of its main competitor, a company 150 times its size.

To us, this is a testimony to the tremendous power that viral marketing and social media brought to small business. This is both refreshing and empowering. Continue reading “Help Our Affiliate in Northern California Stay #1 With Social Media!”

How to Collaborate with Mobile Workers

According to industry statistics, nearly 90% of companies have a mobile workforce of some kind. Mobile workers are using smart phones, pads and tablets to perform business functions in and outside of normal office spaces, or even in tandem with them. No matter the situation, all mobile workers have the same focus- using technology to stay connected with their work.

Salespeople are traveling with virtual offices to meet clients, give presentations and share digital documentation. They are offering capabilities such as digital payments and paperless signature pads on mobile devices like tablets or smart phones for unparalleled ease in meeting clients needs and closing sales in any location. Web-based payroll and HR platforms offer streamlined mission critical tools that employers can offer their mobile workforce. And email and social media remain the most used methods of connecting mobile workers. Staying connected anywhere, anytime is the key.

Advantages of Mobility

Employing a mobile workforce lends itself to remaining competitive in the marketplace. Many companies are using the latest devices and tools to empower their workers to increase productivity. Employees are even electing to bring their own devices (BYOD) of choice to work, and integrate them into their business systems. Companies are finding this advantageous in recruiting and retaining younger workers.

Business owners may also find additional ways to save capital by employing and empowering mobile employees. Mobility allows employees to work from anywhere and at anytime. This built in flexibility can be a benefit to both employers because it offers advantages such as saving money on leasing/purchasing office space, equipment, utilities, etc. Using on demand office spaces for meetings and allowing employees to use their own mobile devices to connect to their work can impact the bottom line significantly.

Trending Mobility

With ever increasing sales of mobile devices, consumers and employees alike are saying they want to stay connected. Business owners must respond by staying connected to industry trends as well. Understanding your mobile worker’s technological needs keeps you in sync with your growing business needs as well. Staying connecting and meeting the needs of the mobile workforce increases productivity, collaboration and effectiveness. This also increases your ability to compete in the digital marketplace, and to change to meet its ever evolving technological needs.

Creative Collaboration

Understanding your employees has always been important, particularly to small business or emerging business owners. Having the right team in place to jump start your business, build its infrastructure and grow its potential is part of successfully establishing any endeavor. Knowing how to help those employees do their best work and giving them the best tools they need to get the job done is key. Younger employees are using social media as a large part of their mobile business work mode. Yet other employees need incentives to embrace new mobile technologies in the workplace. Meeting your employees where they are in the mobile workspace offers a better opportunity for creative collaboration and success in adapting your business to meet the demands of the market.
Courtney Ramirez
Research Analyst, CloudVO™
Courtney’s research focuses on tracking emerging business trends and best practices – with an emphasis on how they affect business operations, technology, and virtual office trends.

5 New Tech Devices Making Mobile Work Easier

At one point, the model for work was that an employee left his or her home, went to a specific location at a certain time, and then returned home at the end of his or her designated shift. Now, the work environment is much more fluid, with some people still following the traditional model in the way they perform their tasks, while others are working from home or other locations. Technological advances have made it easier for mobile workers to work from virtually any location, and as tech devices become more sophisticated, the number of people who can take advantage of this type of flexible work arrangement is likely to increase. Continue reading “5 New Tech Devices Making Mobile Work Easier”

Is Google Drive Worth Your Time?

It seems like the online business community can’t go a month without seeing the release of a new tool or platform that is supposed to revolutionize the way that we do business. The latest entry is Google Drive, an online collaboration studio and storage suite. Before you invest the energy to begin using Google Drive for team collaboration, it’s important to ask “Is Google Drive worth your time?”

It seems like the online business community can’t go a month without seeing the release of a new tool or platform that is supposed to revolutionize the way that we do business. The latest entry is Google Drive, an online collaboration studio and storage suite. Before you invest the energy to begin using Google Drive for team collaboration, it’s important to ask “Is Google Drive worth your time?”

Continue reading “Is Google Drive Worth Your Time?”